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AI-Powered Sessions

Let AI help you design effective workshops in seconds

How AI Activity Generation Works

AI lives on the Add Activities page, not on the Create Session page. You first create the session (giving it a title and context), then on the next step you choose how you want to populate it with activities — manually, from a template, or with AI.

1
Create Session

Set session title, description, join form, and group — no AI here

2
AI Create tab

On the Add Activities page, switch to AI Create and configure your generation options

3
Save Session

Review and edit the generated activities, then save and go live

Screenshot: Add Activities page with Manual / Template / AI Create tabs (to be added)

Three Ways to Add Activities

After creating a session you land on the Add Activities page. Three tabs let you choose your approach — and you can combine them freely on the same session.

Manual

Add activities one by one — Poll, Word Cloud, Quadrant, Rating, or General Feedback — filling in each form yourself

Template

Pick a system or saved template and import its full activity set into your session in one click

AI Create

AI reads your session title and any extra context you provide, then generates a sequenced set of activities automatically

Tip: You can run AI Create, then switch to Manual to tweak or add extra activities. All three modes accumulate onto the same activity list.

AI Create — Generation Options

The AI Create tab reads your session title automatically. You then provide a few optional hints to tighten the output:

Workshop Type Retrospective, Ops/Process Improvement, Discovery, Incident Review, Feedback, Planning, Brainstorming — or leave on Auto-detect
Session Duration 15 min (2–3 activities) up to 75 min (10–15 activities). Max 15 per AI call; you can generate multiple times
Number of Participants Small team (3–5), Medium (6–10), Large (11–20), or Large group (20+)
Participant Types Filter by industry, then search and select multiple participant types to tailor activity language
Additional Context Free-text field for extra hints — specific challenges, recent events, constraints, etc.
What the AI generates:
  • A sequenced list of activities (Poll, Word Cloud, Rating, General Feedback, Quadrant)
  • Each activity comes with a question, description, and pre-filled options where applicable
  • Activities are ordered for a natural workshop flow
  • You can edit, reorder, or delete any activity before saving

Quota and Bring Your Own Key (BYOK)

Every facilitator account includes 5 free AI-generated sessions per month. Once the free quota is used, you can continue generating sessions by supplying your own OpenAI API key (BYOK — Bring Your Own Key).

How to add your own API key:
  1. Sign in to your facilitator account
  2. Go to Account Settings
  3. Paste your OpenAI API key into the AI API Key field
  4. Save — your key is stored encrypted and used only for your sessions
Privacy: Your API key is stored encrypted and is never shared or used for other accounts.
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